Invitations Update

Wouldn’t it be nice if you could customize meeting invitations sent by Microsoft Teams?

Starting the design process with one of Adobe Spark's invitation templates speeds up the entire process. Choose a design that reflects the occasion, and use that as the basis for your own invitation. Once you have the template on the design page, you can make a range of changes in just a minute. Update Invitation The UpdateInvitation method can be utilized to update an already created invitation. The method requires that you have already retrieved an InvitationData object from the GetInvitation method documented above. You need to ensure that the message body contains the auto tracking link for your invitation and survey.

Invitations

Invitations Designs Get your hands on our mind-blowing collection of Designs and end up showcasing your designing skills to your clients and customers in a manner that is incredibly unique in its own way. How Do I Update A Scheduled Meeting? If you have scheduled a meeting via the Zoom scheduler, a Meeting ID is generated. When you invite via your your calendar, the join instructions are automatically pasted to the calendar invitation. Note: Any edits to a meeting that is currently in progress will not take effect.

Standard meeting invite

When you send an invite to people you normally get an email with the following meeting details:

Is it possible to customize meeting invitations?

These invites do look a bit boring don’t they?

Customize meeting invitations

I wrote about the many policies that can be set in the Teams Admin Center a while back. Today I’m looking at one of the settings.

Invitations Update

When you visit the Microsoft Teams Admin center you will find the meeting settings screen. In the meetings settings screen there is a section email invitations.

There are 4 things that you can customize:

  • A logo URL
  • A legal URL
  • A help URL
  • Footer

Ok, it would have been nice to be able to specify just some HTML so that you can fully customize meeting invitations so that the experience the users get is exactly how you want it. But this is a good start.

For the logo, legal and help URL you will need a site that can hold this information. I my example I’m using my SharePains site to host the logo and I’m referring to URLs of pages on my blog.

Invitations Update App

So I added the link and I used the logo of the HybrIT Services to make the invitations include a logo.

For the Legal URL and the Help Url I picked a url. Nothing exciting here.

For the Footer I added some footer text. This gives you the option to create any content in your invites.

On my development site I changed the above setting and then I sent myself an invite to a meeting and the invite looked like this:

Nothing changed!

That’s no good! What should I do?

So I waited a but and after 30 minutes still nothing had changed. While the settings were definitely correct.

Then I tried to send out an invite one day later and the invite looked as expected!

My company logo is now visible and the footer text has appeared just below the logo. Then the two links that I supplied are available in my invitations as well.

Unfortunately I don’t have any control over the order or place where the different elements appear. You could see this as limiting the experience, however this also gives Microsoft the control to add new things to this footer.

The invites could for example include dial in numbers for people who do not have access to Teams or people who want to use their desk phone (do these still exist) to join a meeting.

Invitations

It can take about an hour for the the invites to change according to the Microsoft documentation. Sometimes it is important to remain patient. When you customize meeting invitations in Microsoft Teams this is no different.

You can use Calendar to invite colleagues to meetings, forward meeting invitations, propose new meeting times, and more.

Check requirements

Here's what you need:

  • An iPhone, iPad, or iPod touch with the latest version of iOS or iPadOS
  • An account with Microsoft Exchange 2010 or later

Invite colleagues to a meeting

  1. Open Calendar, then tap the add button to create a new event. For an existing event, tap the event, then tap Edit.
  2. Tap Invitees.
  3. Enter the email addresses of the people you want to invite, then tap Done. After you tap Done, each invitee receives an email that lets them accept, decline, or tentatively accept the invitation.

Forward an invitation to a meeting

With some Exchange servers, any event attendee can invite other attendees.

  1. Open Calendar, then tap an event.
  2. Tap Edit.
  3. Tap Invitees.
  4. Tap 'Add invitees.'
  5. Enter the email addresses of the new invitees, then tap Done. If the meeting is recurring, tap 'Save for this event only' or 'Save for future events.'
  6. Tap Done in the Edit Event screen.

Invitations Updates

Propose a new meeting time

Any invitee can propose a new time* for a meeting in Calendar.

189 Invitations Update

  1. Open Calendar, then tap an event.
  2. Tap Propose New Time.
  3. Choose a new time from the list of available options.
  4. Tap Done.

Invitations Update Microsoft

Calendar sends a notification to the organizer about the proposed time. The organizer can either accept or ignore the proposed time, or send an email reply. If the organizer accepts the new time, the meeting time is moved.

Cancel a meeting

  1. Open Calendar, then tap an event.
  2. Tap Delete Event.
  3. Tap Delete Event again to confirm.

Calendar sends a notification to all meeting invitees that the meeting has been canceled.

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* This feature requires Office365 or Microsoft Exchange 2016 or later.